Yemeni Community Association

Conference Booking Form

Please only use the online booking form after you have booked with us

Alternatively to download our booking form please click here
and complete all relevant sections, sign and return the form to us by fax or post.

Fax: 0121 580 4979. Post: Conference Bookings, Yemeni Community Association in Sandwell Limited, Greets Green Access Centre, Tildasley Street, West Bromwich, West Midlands. B70 9SJ.

If you have any difficulty in completing the form please contact us on 0121 525 3909

Please complete the following details (mandatory fields are marked with *)

CONTACT DETAILS
Title:	*
First Name:	*
Surname:	*
Job Title:	*
Organisation:	*
Organisation's Address:	*
Town/City:	*
County:
Postcode:	*
Contact Number: (in completing these you are giving permission to be contacted about this service)	Telephone Number:
	Mobile Number:
	Fax Number:
E-Mail Address:	*

FUNCTION DETAILS
Title/Name of Function:
No. of Delegates Attending:	*
(If you need to add more dates, please add dates and times in the 'Further Information' box below)
Start Date of Function	*
End Date of Function	*
Start Time of Function:	*
End Time of Function:	*
Room Required:	*
Extra Info/Comments:

ROOM LAYOUT
Room Layout:	*
If Other (please state):
Extra Info/Comments:

REFRESHMENTS
Refreshment	Quantity	Times Required (please state AM or PM)
Tea, Coffee and Biscuits
Juice
Mineral Water

EQUIPMENT
We have limited equipment – please contact us for availability
Laptop	Digital Projector	Overhead Projector (OHP)
TV / DVD / Video	Screen	PA System (Only available in Conf Room 1)
Flipchart(s) [please state number]

CATERING
Catering can be arranged on request – Please contact us for further information or you can provide your own catering suppliers (see bottom of the page for Terms & Conditions)
Catering Company Name:
Menu Number & Price Per Head:
Number of People Catering For:
Time Catering Required:
Any Special Dietary or Other Needs:

PAYMENT DETAILS
Invoice address (if different from the address given earlier)
Full Name:
Job Title:
Organisation Name:
Address:
Town/City:
Postcode:
Contact Number:
Fax Number
E-mail Address:
Purchase Order Number:

FURTHER INFORMATION

TERMS & CONDITIONS

1. This document forms a contract between the Hirer and the Yemeni Community Association (YCA).
2. The Hirer should inspect the venue before and after the function, any defaults should be pointed out and agreed to the condition, as any damage will be charged to the Hirer.
3. All confirmations must be confirmed in writing by using the booking form provided.
4. The full amount is due with 30 days of invoice date. Late payments will be charged an extra fee of 2% of total costs.
5. The Hirer will remove all their equipment at the end of the function and understands that every day the equipment remains at the YCA, a sum of £100 will be charged. If the equipment has been hired out, then it is still the responsibility of the Hirer to ensure this is removed. Any costs will be charged to the Hirer.
6. The Hirer will be responsible for the room setup and chairs.
7. Hirer must adhere to the Yemeni Community’s Health and Safety policy.
8. Alcoholic drinks or pork produce are not allowed on the premises.
9. There is a £5.00 delivery charge for any catering arranged and provided by the YCA.
10. The YCA operates a no smoking policy in all its rooms.
11. The Hirer shall be responsible for the orderly conduct of any function and ensure that nothing shall be done which will constitute a breach of law or in any way cause a nuisance.
12. Rooms will be available 15 minutes prior to booking to make any preparations required. If more time is required, the Hirer must give the YCA three days notice.
13. Hirer must not exceed the allocation limits.
14. Provisional bookings will only be held for three days.

Cancellation Policy:

Please carefully read this cancellation notice. By booking with the YCA, you consent to accepting the cancellation policy and agree to be bound by its terms. This policy will be rigorously enforced.

• Cancellation 21 days before the start of the conference = no penalty
• Cancellation 7 days before the start of the conference = 30% of total costs
• Cancellation 2 days before the start of the conference = 70% of total costs
• Cancellation on the day of the conference = 100% of total costs

If you require to print the completed form, click on the "Print form" button below.

When finished, click on the "Submit form" button and we will confirm your booking as soon as possible. Thank You.


About Us
Hire Charges
Room Layouts
Buffet Menus
Location
Room Availability
Conference Evaluation Form

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